THE VIP SYSTEM BUILD
For the business owner whose success still depends on them running at full capacity
Your clients love you, your work is in demand — but your backend only works on your best days, and those aren’t every day.
The truth? No one can be “on” all the time. And when you’re not, the cracks show — projects slow down, client experience dips, and you’re left scrambling to catch up.
You know systems are the answer, but you haven’t found ones that fit how you work. And you definitely don’t have the time to keep experimenting.
That’s where I come in: to build you a backend that works every day — whether you’re at peak focus or running on fumes.
Because you deserve a business as reliable as your morning coffee
Imagine opening your laptop and knowing exactly what’s on deck today — no guessing, no “where did I save that file again?”, no brain doing mental gymnastics at 6:42 AM trying to remember what comes next.
Picture a client journey so smooth it feels like magic to them and to you — with automations quietly firing off follow‑ups while you’re in the school pick‑up line, or finally getting to eat lunch at a normal human time.
Imagine the breathing room to take on another client or finally log off at 5 PM without that guilt spiral whispering, “You forgot something…”
Designed for Your Brain, Business, & Boundaries
You’ve tried systems before… and they didn’t stick. I get it. Most setups fail because they’re built for someone else’s workflow, or they drop you into a shiny new dashboard without showing you how to use it in real life (the kind of real life where you’re juggling clients, invoices, and “Which kid needed the blue folder today?”).
HERE’S THE DIFFERENCE:
✨🧠
Built for your brain, business, and boundaries — not a generic template in sight.
🖥️🛠️
I work with your existing tools (ClickUp, HoneyBook, Kit, etc.) unless a switch truly serves you.
⚙️🎉
Instant win in Week 1: a high‑impact feature goes live fast & your mental load starts to lighten.
🗓️✏️
Four weeks of follow‑up while you’re actually using it: we tweak in real time so your system sticks.
This isn’t “set it and hope it sticks.”
It’s “set it, use it together, tweak it until it works for you.”
VIP System Build: Done‑for‑you business systems that create capacity
The “finally breathe again” backend upgrade.
In just four weeks, we’ll create a custom system that runs smoothly in the background. You can focus on the parts of your business you actually want to be in.
More capacity. Less mental juggling. Happier clients. Happier YOU.
$2997 CAD (+HST)
*Payment plans available
🎀Here’s What’s Included:
- One VIP client per month = my full focus on your business🫶
- Kickoff strategy call📲 to map workflows and bottlenecks🍾🖥️
- Weekly deliverables 🎁 so you see progress every week (dopamine boost included🎊)
- Fully Custom Build ✨ – tailored to how you think & work ♾️🧠
- Automations & integrations⚡ to cut manual steps
- Training library 📚 with SOPs & short Loom walkthroughs 📹
- Live training call + wrap‑up toolkit 🎀🤝
- Four weeks of 1:1 follow‑up support 👷♀️🛠️ to make sure your systems are working for you, as designed.
VIP System build options
Choose Your Adventure
Every great adventure starts with the right map. Whether you need a client journey that basically runs itself or a central hub for every moving piece in your business, we’ll build it for you (and with zero extra homework).
VIP ClickUp Build
Your central hub for tasks, deadlines, projects, and team workflows. Clear, easy to navigate, and designed for how you think.
This is for you if…
➡️You want dashboards & automations that keep things moving without micromanaging
➡️You’re losing time hunting for client info or documents
➡️You’re still relying on outside trackers or memory
VIP HoneyBook Build
Your client journey from inquiry to offboarding — smooth, automated, and client‑pleasing, while reducing your manual work.
This is for you if…
➡️You’re tired of leads slipping away without follow‑up.
➡️You’re still sending proposals, contracts, or invoices manually
➡️You want beautiful, branded SmartFiles that do the heavy lifting
VIP Signature Service Build
Your most important offer runs the same high‑quality way every time, even on low‑capacity days when your executive functioning.
This is for you if…
➡️You want a safety net for consistent delivery
➡️Delivery works when you’re “on” but unravels when you’re not
➡️You’ve had to push back timelines or refund clients
What to expect: The 4‑week VIP System Build
WEEK ONE:
Whole Picture vIEW + Quick Win
You finally see every moving piece of your business in one place — and you’ve already got one thing running on autopilot before the deep build even starts. That mental post‑it wall? Starting to clear. 🗒️✨
DELIVERABLES:
- Strategy & workflow mapping call
- Process audit to identify what’s working, what’s missing, and what’s slowing you down
- Process Map and diagrams to visually show what we’re building!
- Immediate “quick win”: one high‑impact feature live by Friday
WEEK TWO:
Build Your Core Flows
I create your workflows and templates and you start using them immediately🎉. Your tasks no longer feel like the clean laundry pile (or is it dirty??) you move from chair to bed every morning. Everything’s folded, labeled, and stays where it belongs.
DELIVERABLES:
- Repeatable processes for your main service(s)
- Templates, forms, and task sequences created or optimized
- Everything tied together in your primary platform
WEEK THREE:
AUTOMATE THE ADMIN
Your business starts running in the background, like your most organized and productive day, on repeat.
DELIVERABLES:
- Automations for follow‑ups, reminders, status updates, and more!
- Integrations between your tools (ClickUp, HoneyBook, Flodesk, etc.)
- Dashboards/views that surface exactly what you need when you need it
WEEK FOUR:
CONFIDENT, CLEAR SYSTEMS
With a live recorded training, SOPs, and Loom walkthroughs, you can run the system without me sitting beside you — like finally riding the bike without training wheels (but I’m still a message away). Come on Barbie, let’s go party.
DELIVERABLES:
- Live recorded training call with you (and your team)
- Wrap‑up toolkit: SOP library, Loom walkthroughs, quick‑start guides, and every link/template in one place
1:1 Support Period:
4 Weeks of Real-Time Tweaks
You don’t cross your fingers and hope it sticks — you test‑drive with me riding shotgun. Build muscle memory, get answers when you need them, and end the month knowing your backend is truly built for you.
DELIVERABLES:
- Four weeks of 1:1 Slack access for quick questions, tweaks, and updates
- Live troubleshooting as you use the system with real clients and team members
- 1 Year Guarantee on automations– if it throws an error or a system update breaks the automation, I’m in your corner to fix it!
TESTIMONIALS
What my clients are saying…
The biggest thing Charlee has done for me is quieting some of the mental load. I feel confident making updates myself and my business finally feels stable.
–Kat Tepylo Murphy, Social Kat Media
My client experience is elevated times 1000. I regained hours every week and feel confident raising my prices.
-Alana Winchester, Brand Photographer
My business is much more strategic and simple now… It seems like a multi six‑figure business rather than a scrappy, held‑together‑by‑duct‑tape business.
-Mariah Scrivens, Business Coach
Let’s Talk Dates & Money🎉
How to Book Your VIP System Build
🗓️AVAILABILITY:
One exclusive VIP client
each month this Fall.
🚌✏️
September
15th, 2025
🍂🎃
October
13th, 2025
🧣☕
November
10th, 2025
4-Week VIP System Build
$2997 CAD (+HST)
HERE’S HOW TO LOCK IN YOUR MONTH:
1️⃣ Save your spot:
$500 deposit when you book
2️⃣Choose Your Payment Plan:
💳Pay in full & get a $175 thank-you discount
🗓️Split it into up to 4 monthly instalments
FAQ
💡Curious minds, read on→
Before your brain spirals… let’s get you some answers 😅
Q: I’m already buried in work — will I have to do a lot for this to happen?
Answer: Beyond our kickoff call and answering the occasional question, you can keep serving clients while I build in the background.
Q: I’ve tried a system before and it didn’t stick — how will this be different?
Answer: We build for how you think, not how I think — and we tweak until it fits. Plus, you get 4 weeks of follow‑up while you’re actually using it.
Q: Will I actually use it once it’s set up?
Answer: Yes! because you’ll learn to use it while running your business inside it. You’ll also have Loom walkthroughs, SOPs, and me in your corner during a 4 week follow‑up support period.
Q: Will this help me right now or is this a “future me” investment?
Answer: Both. You’ll feel relief in Week 1, and the full build sets you up for sustainable growth.
Your business is ready for its next level🎉
You deserve systems that make that possible without costing you your evenings, weekends, or peace of mind.
Let’s build it together.